RULES AND REGULATIONS
1.i. The name of the club shall be THE WYE VALLEY RETRIEVER CLUB, its’ objectives being (1) to encourage and train all registered breeds within the “Retriever” gun dog group (2) to hold matches, progress tests and social occasions as agreed by the executive committee.
1.ii. The Kennel Club shall be the final authority for interpreting the Rules of the Club and in all cases relative to Canine or Club matters.
ELECTION OF MEMBERS
2.i. The club shall consist of an unlimited number of members and must make a list of members and addresses available for inspection if so requested by members or The Kennel Club. Application for membership shall be on a membership form, signed by the applicant.
2.ii. The club shall send a list of members and their addresses to the Kennel Club with the annual returns and if so requested make up a list of members available for inspection by the Kennel Club and members of the club.
SUBSCRIPTIONS
3.i. There will be an initial joining fee, which will be reviewed from time to time by the committee for approval by members at the AGM. The annual subscription for each member will be £8, £12 for joint members and £5 for juniors. Any member failing to renew their subscription within three months of the first day of the financial year shall cease to be a member of the club and shall be required to make a new application on the appropriate form to join.
ELECTION OF OFFICERS AND COMMITTEE
4.i. There shall be an executive committee consisting of not more than twelve members including The President, Chairman, Honorary Secretary and Honorary Treasurer, Field Trial/Working Test Secretary and Membership Secretary. The Executive Committee shall be elected for a term of three years and one third shall retire annually but shall be eligible for re-election. Any member may propose a candidate for office of President, Chairman, Secretary and Treasurer or Executive Committee, provided that the name of the candidate, together with the name of the proposer/seconder be notified to the Secretary at least twenty eight days before the AGM. Election shall be by secret ballot at the AGM. Any casual vacancy may be filled by a co-opted member, to serve for such a time as the person replaced would have served.
4.ii. No person whilst an undischarged bankrupt may serve on the committee or hold any office or appointment within the KC Registered club.
MANAGEMENT
5.1.A bank account shall be held in the name of “The Wye Valley Retriever Club” into which all revenues of the Club shall be paid. This may be supported by additional accounts at the discretion of the Executive Committee. All cheques/withdrawals/transfers will require the signatures of two officers, one of which must be the Treasurer.
5.ii. The Financial year shall be from 1st February to 31st January the following year. The club accounts shall be from 1st February to 31st January the following year. The club accounts shall be audited and certified by either one qualified accountant or two unqualified individuals with accountancy experience nominated by the Executive Committee and approved by members at the AGM.
5.iii. The club shall not join any Federation of Societies or Clubs.
5.iv. The officers acknowledge that during the month of January each year the Maintenance of Title fee will be forwarded to the KC by the Secretary for continuance of registration of the club and that by 31st July each year, other returns as stipulated by the KC. Will be forwarded to the KC. Officers also acknowledge their duty to inform the KC of any change of Secretary of the Club which may occur.
MEETINGS
6.i. Meetings of the Executive Committee shall be held at least three times a year, one of such to be on the day of the AGM. The Secretary in conjunction with Chairman, must call additional meetings if requested to do so in writing by no less than three members of the Executive Committee within four weeks of the request.
6.ii. At every meeting the accuracy of Minutes of the previous meeting shall be confirmed. At least fourteen days notice of every meeting shall be given by the Secretary together with an agenda.
6.iii.The Chairman shall preside at every meeting if possible. The Chairman shall have a casting vote in the event of a tie.
6.iv. The AGM shall be held on a date fixed by the Executive Committee and notice sent out not less than six weeks before hand. Any matter for the agenda must be received by the Secretary, at least twenty eight days before hand. Annual reports shall be drawn up by the Chairman in consultation with the Secretary to be presented at the AGM and the club’s audited accounts shall be presented by the Treasurer to the AGM for approval, copies of the accounts and auditor’s certificate to have been issued with the agenda. No resolution other than adoption of Reports/Accounts, may be moved at the AGM unless a notice proposed/seconded by members has been received by the Secretary at least twenty eight days before hand.
6.v. Any resolution passed at AGM/EM can only be altered at a subsequent AGM. The rules of the Club may not be altered except at such a General Meeting and any alterations so made cannot be brought into force until the KC has been advised and given it’s approval to the alteration.
6.vi. The Secretary shall be bound to call an Extraordinary meeting at any time, if required to so in writing by no less than twenty five named and fully paid up members who have signed the request giving details of the business, agenda and resolutions. Such a meeting must be held within twenty eight days of receipt of request. Not less than fourteen days notice to be given in writing to members. Such notice must contain information concerning the meeting and the business. No other business shall be brought up at the meeting.
POWERS OF THE EXECUTIVE COMMITTEE
7.i. All property of the Club shall be vested in the Executive Committee and in the event of the club being wound up, shall, after all liabilities have been dealt with, be disposed of in the interests of “retriever training”. A final statement of the audited accounts with record of disposal of property shall be forwarded to the KC within six months. The named Executive Committee shall be responsible for the proper winding up of the club.
EXPULSION OF MEMBERS
8.i. Any member who shall be suspended under KC Rule A42.j.(5) and/or any member whose dog(s) is disqualified under A42.j.(9) shall cease to be a member of the Club for the duration of the disqualification/suspension. If the conduct of any member shall, in the opinion of the Executive Committee be considered injurious or likely to be injurious to the character or interests of the Club, the Executive Committee may at a meeting, the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel the member. Notice of the SGM shall be sent to the accused, giving particulars of the complaint and advising the place, date and time of the meeting so that the member may attend and offer explanation. If at the meeting a resolution to expel is passed by a ⅔ majority of members present, he/she may appeal to the KC. If the Club expels a member for discreditable conduct, notification must be sent to the KC within seven days, giving required particulars.
TROPHIES
9.(i). All trophies are the property of the Club and are to be covered by insurance.
9.(ii). Any winner of the Club trophy shall sign a receipt before taking delivery of the trophy, and will agree to return it on a date specified, in good condition.
Note: rule 4.i revised following resolution at the 2009 AGM to change voting for committee from postal ballot to secret ballot at the AGM. Amendment applied here 19/3/2010
